Set up inventory in the same order a person walks the building. A reliable route and familiar count units matter more than forcing every item into alphabetical order.
Before you begin
These instructions describe FECForge 1.32.35. If a control is missing, check your role and installed version before continuing.
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Prepare your account and source information
Open Inventory from the launcher. Managers configure catalog and department access; counters need permission for the departments they count. Have one agreed count time and the correct unit sizes.
Build the catalog
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Open Settings → Departments
As a manager, create operational areas such as Cafe, Redemption, Bar, or Maintenance. Expect each department in the count choices for users granted access.
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Open Items
Add an item or start an import. Enter the base unit, case quantity, and any smaller container such as a sleeve, bag, or tube with its units-per-container value. Review import rows before saving them.
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Arrange the inventory walk
Order departments and items to match the route through storage rooms, service areas, and the floor.
Take a count
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Open Count
Choose Guided for a small tablet-friendly batch or List for the dense entry view. Both use the same item quantities; choosing a view does not create another count.
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Select the department
Users see only departments assigned to them. This prevents a cafe manager from skipping through unrelated redemption inventory.
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Enter cases, containers, and loose units
FECForge converts each count into total base units so full cases and partial sleeves do not distort usage.
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Review before submitting
Check unusual values while the counter is still near the item, then save the batch.
Use the history
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Open Purchases as a manager
Enter received quantities so usage reports can distinguish consumption from replenishment. Record a delivery once, using its receipt as your reference.
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Open Report
Filter by department and period to inspect consumption and variance. Check that purchases and counts cover the intended dates.
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Open Settings → Department access
Managers assign the departments each person can use. The installation owner always retains full inventory visibility.
Check the result and keep your data safe
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Reopen the saved count in history.
Check one item’s cases, smaller containers, and loose units against its total base units. Confirm the count belongs to the intended department and date.
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If the result is not what you expected
If a unit conversion looks wrong, ask a manager to check the item before submitting more counts. Do not submit the same batch twice or use zero to mean not counted. Keep purchase receipts and import originals.